Reporting to the CAO, the position of the Town of Stettler Legislative Services Coordinator provides administrative support to the CAO and Assistant CAO, and supports Council and Committees of Council. The Legislative Services Coordinator will play a key role in facilitating the business of Town Council and senior administration, ensuring that a consistent approach is taken to cooperate procedures, bylaws, policies, and agreements.
In addition, this position will monitor administration and Council adherence to municipal legislation, and in particular the Municipal Government Act (MGA). This is a busy office with ongoing interactions with various stakeholders including the CAO, senior administration, Council, Town ratepayers, other municipalities, and government levels. On occasion, working late evenings and weekends may be required. Otherwise, regular office hours are Monday to Friday, 8:30 AM to 4:30 PM.
Key Responsibilities:
- Take on various projects, as assigned by the CAO.
- Research provincial and federal grant opportunities and assist in making applications.
- Assist CAO and senior administration in general research duties.
- Draft correspondence, reports, memorandums, presentations, and other administrative support as required for the CAO, Mayor, and Council.
- Provide administrative assistance and technical support to Council.
- Prepare agendas and record-keeping for various Committees.
- Represent the Office of the CAO for public phone calls and/or meetings and requests.
- Research, review, and interpret policies, contracts, agreements, bylaws, provincial legislation, and other legislation.
- Assist with the development of policies, contracts, agreements, bylaws, and other legal documents.
- Provide administrative support for regular policy and bylaw review.
- Maintain knowledge of all relevant Acts, Regulations, and other related legislation and update senior administration as required.
- Ensure that official notice and/or Council decisions are posted in accordance with statutory requirements.
- Keep records for Town of Stettler permanent files, agreements, contracts, etc.
- Assist senior administration in tendering processes.
- Act as Clerk to the Subdivision and Development Appeal Board and other quasi-judicial boards as required.
- Act as Commissioner of Oaths for the Town of Stettler.
- Act as Deputy Returning Officer for Municipal Elections.
- Assist the FOIP Coordinator with processing requests and providing advice to staff for FOIP and privacy inquiries as required.
- Undertake other tasks, projects, and responsibilities within the scope of the position.
