Safety Codes Office Administrator
Make your mark where history meets horizon. In Drumheller—home to the world-famous Dinosaur Valley—our breathtaking Badlands backdrop, vibrant recreation culture, and tight-knit community create a place where your leadership truly matters. As the Safety Codes Office Administrator, you’ll be a champion for keeping our community running smoothly from the ground up. If you’re ready to support and all-star team with passion, innovation, and leave a visible legacy across our valley, we’d love to meet you.
POSITION SUMMARY
Under limited supervision, this position provides technical and administrative support for safety codes, development and planning. Primarily responsible for the end-to-end administration for Safety Codes and Short-Term Rental (STR) business licenses, this position will also support the Economic Development Team with the review of development applications, reviewing and recommending changes to Municipal Development Plan (MDP), Land Use Bylaw (LUB) and Area Strategic Plan (ASP) as well as support for new projects associated with the Town’s housing initiative.
KEY ACCOUNTABILITIES
- Administers Safety Codes permits from application to closure, including customer service, application intake and review, permit issuance, payment processing, records management, data entry, and file retention.
- Ensures compliance with the Quality Management Plan (QMP) through review and verification of invoices for closed permits.
- Administers Short‑Term Rental (STR) agreements, including application intake and review for compliance with safety requirements, permit issuance, payment processing, documentation, and system entry.
- Administers Mobile Business permits, including application intake and review for safety compliance, permit issuance, payment processing, documentation, and system entry.
- Receives and conducts preliminary reviews of development permit applications for completeness and directs submissions to appropriate staff for approval.
- Enters Development Permits into applicable databases and communicates Safety Codes permit requirements as needed.
- Maintains, organizes, and distributes Orders, Variances, and Hazardous Situation documentation.
- Provides administrative and filing support to the department and maintains and updates Land Files.
- Collects, maintains, and reports statistical data for record‑keeping and reporting purposes.
- Maintains financial records and prepares daily and monthly reports.
- Provides administrative support for Housing Initiative projects, as required.
- Acts as backup support for Business Licensing functions.
- Supports internal and external audits as needed.
- Complies with the Town’s safety policies and applicable Occupational Health and Safety legislation.
- Performs other related duties in accordance with Town policies and standards.
EDUCATION AND EXPERIENCE
- Post‑secondary education with a focus in Accounting, Business Administration, Local Government, or Applied Land Use Planning certificate, or an equivalent program from a recognized college or university.
- An equivalent combination of education and experience may be considered.
- Preference will be given to candidates with experience in land use, planning, or development within a municipal environment.
- Demonstrated ability to work effectively with minimal supervision while managing assigned responsibilities.
ADDITIONAL REQUIREMENTS
- Possesses familiarity with municipal and provincial legislation and municipal governance practices, including Council procedures, the Access to Information Act (ATIA), and the Protection of Privacy Act (POPA).
- Strong organizational and time‑management skills, with the ability to manage competing priorities and variable workloads while meeting established deadlines.
- Exceptional attention to detail with the ability to prepare and maintain accurate records and documentation.
- Proficiency in computer applications, including word processing, spreadsheet, and database software.
- Strong verbal and written communication skills, with the ability to communicate effectively with internal and external stakeholders.
- Experience with or training in GIS, AutoCAD, and/or ArcView is considered an asset.
- Completion of the Safety Codes Council Permit Issuer’s Course, or the ability to successfully complete the course within the first six (6) months of employment.
- Ability to obtain and maintain a satisfactory criminal record check and a ten (10) year driver’s abstract.
Employment Category: Contract (Anticipated 12 Months)
Hours per Week: 37.5 hours (Monday to Friday)
Compensation: $29.88 / Hour
BENEFITS: The Town of Drumheller offers a competitive compensation package that includes salary, vacation, personal leave, extended health and wellness benefits, LAPP pension (effective date of hire), professional development support, and an excellent team environment.
HOW TO APPLY: Please submit your cover letter and resume through the CAREERS section on our website. This position will remain open until filled but candidates are encouraged to apply early as screening will begin immediately.
The Town of Drumheller is an equal opportunity employer and strongly supports diversity in the workplace. All qualified candidates who are authorized to work in Canada are encouraged to apply.
We thank all applicants for their interest; however, only those selected for an interview will be contacted
Live, work, and thrive in the heart of the Canadian Badlands!
