Administrative Assistant IV - District Office Hanna (Term Position)

Term Position Admin IV – March to May 15, 2025

• Wage (hourly) range $26.4461 - $32.3528 depending upon experience, training and education
• 36.25-hour work week (Monday through Friday 8:15 am to 4:30 pm) – occasional overtime may be required

Workplace: Special Area No. 2 District Office, Hanna

The Special Areas Board is seeking a temporary full-time employee for the Hanna District Office. Reporting to the District Office Manager, this role focuses on delivering excellent customer service to ratepayers while supporting the daily operations.

Summary

‍The ideal candidate thrives in a fast-paced, dynamic environment and is comfortable managing multiple tasks simultaneously. This position involves working with a diverse range of stakeholders, including ratepayers and professionals, requiring strong communication skills and professionalism. A friendly and approachable demeanor is essential to maintaining a welcoming and efficient office environment.

Description:

Key Duties:

• Provide administrative support to the Special Area No. 2 Administrator, Office Manager, and Agricultural Fieldman.
• Responsibilities include preparing reports, letters, and memos, processing invoices, collecting arrears, and providing backup reception support.
• Assist in administering applications related to leases, land exchanges, permits, road construction, and hamlets.
• Assist in the research and compilation of information for presentations, meetings, projects, etc. for the Administrator
• Answer stakeholder and ratepayer phone/email enquires

Requirements:

• Grade 12 Diploma or GED equivalent
• Post-secondary education, preferably in business administration or legal assistant is considered an asset
• 2+ years of Administration experience preferred
• Strong skills in Microsoft Office suite (Word, Excel, Outlook); knowledge of SharePoint and One Drive
• First rate communication skills: written and verbal skills, strong public relation skills, organization abilities and proven attention to detail with a high degree of accuracy and initiative
• Ability to work independently or collaboratively in a team environment
• Excellent time management skills with the ability to multitask and prioritize work to meet tight deadlines

Important Considerations for Applicants

• Upon commencement, the successful candidate will provide a Criminal Records Check
• Please include a contact email address on resume

Request for information may be directed as follows:

• Special Area No. 2 Administrator, Brett Richards, 403-854-5600

COMPETITION NO: 121002

‍CLOSING DATE: Noon February 28, 2025

Please send a resume quoting competition number to:

Human Resource Services - Special Areas Board

Box 820, Hanna, AB T0J 1P0

SpecialAreasHR@specialareas.ab.ca

We thank all applicants; however, only those invited for an interview will be personally contacted.